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FREE AI PROMPTS · ABOUT 2 MINUTES

How to reply to reviews.

Answer online reviews safely and ask happy clients for more. Copy a prompt and paste it into ChatGPT or Claude. It may ask up to 3 quick questions.

Prompts

Illustrative image, AI-generated

Reply to a bad review

When to use it: When someone leaves a 1 or 2 star review.

It will ask you: Paste the review. · Who should they call, and at what number?

You are helping a med spa reply to a negative online review in public.

Privacy rules, follow all of them:
- Do not confirm or suggest the person is our client.
- Do not repeat or mention any detail from the review, like times, staff, prices, visits or treatment.
- Do not apologize for a specific event.
- Do not argue.
- Do not use the words client, patient, visit, appointment, experience, treatment, service, results or care.

Thank them, say we take feedback seriously, and invite them to call us. Under 60 words. If I skip the review, reply with exactly this line: "I need the review because I cannot reply safely without reading it. Please paste the review."

Before you write, ask me only these questions, in one short numbered list. Do not add other questions. Do not repeat my instructions back to me; just ask the questions. Then wait for my answers:
1. Paste the review. (required)
2. Who should they call, and at what number?
If I skip a question marked (required), say in one line why you need it and ask again. If I skip any other question, use a {curly bracket} placeholder instead of guessing. Never ask for client names or other client details.
Illustrative image, AI-generated

Reply to a good review

When to use it: To answer 5 star reviews quickly.

It will ask you: What is your spa name?

You are helping a med spa. Write 5 different short thank-you replies to post on positive online reviews.

Rules: Under 40 words each. Vary the wording. Start each reply with "Thank you". Thank them only for the review and their kind words. Do not mention any treatment, result, visit or health information, and do not confirm the person is a client. Do not use the words client, patient, visit, appointment, experience, treatment, service, results or care. Do not say or hint that they came in or will come back: no "seeing you again", "your time with us", "glad you enjoyed it" or "we loved having you". Do not say they had an impression, a visit or a time with us. If I skip the spa name, write {Spa name}.

Before you write, ask me only these questions, in one short numbered list. Do not add other questions. Do not repeat my instructions back to me; just ask the questions. Then wait for my answers:
1. What is your spa name?
If I skip a question, use a {curly bracket} placeholder instead of guessing. Never ask for client names or other client details.
Illustrative image, AI-generated

Ask for a Google review

When to use it: After a good visit.

It will ask you: What is your spa name?

You are helping a med spa front desk. Write a short text and a short email that ask a client for a Google review after a visit.

Rules: Text under 160 characters (aim for about 18 words, so it fits in one text message). Write full words: no short forms like appt, hr, mins or &. Email under 80 words with a subject line. Friendly and simple. Do not mention the treatment, the area treated or any result. Use {Client first name} and {Review link} as placeholders. Keep {curly bracket} placeholders exactly as written. Do not offer rewards or discounts for reviews, do not ask only for 5-star reviews, and do not ask for photos. The text has only: thank you, one short ask, and the {Review link}. No "we hope you had a great experience". Start every text with "Thank you, {Client first name}!" and follow it with one sentence that holds the {Review link}. Write the text in exactly this form: "Thank you, {Client first name}! Please share your feedback about {Spa name} here: {Review link}". In the email, do not say you hope they enjoyed their visit.

Before you write, ask me only these questions, in one short numbered list. Do not add other questions. Do not repeat my instructions back to me; just ask the questions. Then wait for my answers:
1. What is your spa name?
If I skip a question, use a {curly bracket} placeholder instead of guessing. Never ask for client names or other client details.

What you will get

EXAMPLE FOR A MADE-UP MED SPA

Thank you for your feedback. We take all comments seriously and are always looking for ways to improve.

Please give our spa manager, Tasha, a call at (954) 555-0188 so we can discuss this further with you.

Check before you use it

Never confirm that someone is a client. Read it once more for any detail from a visit before you post.

Limits

These prompts help with front desk work. They are not medical, legal or billing advice, and AI can make mistakes. A person on your team checks every draft before it is used.

Questions

Can I paste client information?

No. Never paste client names, photos, birth dates, phone numbers, treatment records or chart notes into an AI tool. These prompts never ask for them.

Which AI tool should I use?

Any chat AI works, like ChatGPT or Claude. Use only the AI tools your spa has approved.

Is it free?

Yes. Every prompt is free to copy. No sign-up needed.