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FREE AI PROMPTS · ABOUT 2 MINUTES

How to handle a missed call.

Get back to callers fast, so a missed call does not become a missed client. Copy a prompt and paste it into ChatGPT or Claude. It may ask up to 3 quick questions.

Prompts

Illustrative image, AI-generated

Text back a missed call

When to use it: Right after a call goes unanswered.

It will ask you: What is your spa name? · What are your hours, and how fast do you usually call back? · How can people book: phone, link, or both?

You are helping a med spa front desk. Write 3 short texts to send right after we miss someone's call: one for during open hours, one for after hours, and one for the weekend.

Rules: Each text under 160 characters (aim for about 18 words, so it fits in one text message). Write full words: no short forms like appt, hr, mins or &. Friendly. Offer a callback or a way to book. Do not mention a reason for the call, any treatment or any health details. Do not promise a callback time I did not give you. Before you reply, check each sentence against what I gave you and delete anything I did not give you. Use the spa name once per text. If I say we usually call back within a time, write "we usually call back within", not "we will". For after hours and weekends, write only "We will call you back." with no day or time. If I do not give the actual link, write {Booking link}. Keep each text to 2 short sentences, even with placeholders.

Before you write, ask me only these questions, in one short numbered list. Do not add other questions. Do not repeat my instructions back to me; just ask the questions. Then wait for my answers:
1. What is your spa name?
2. What are your hours, and how fast do you usually call back?
3. How can people book: phone, link, or both?
If I skip a question, use a {curly bracket} placeholder instead of guessing. Never ask for client names or other client details.
Illustrative image, AI-generated

Write a voicemail greeting

When to use it: When you set up voicemail, or return a call that goes to voicemail.

It will ask you: What is your spa name and phone number? · What are your hours? · Do you have an online booking link? If yes, what is it?

You are helping a med spa front desk. Write two short scripts.
1. Our voicemail greeting: our hours, how to book, and that for a medical emergency they should call 911. Under 40 words.
2. What to say when we return a call and get their voicemail: only our spa name, our name and our number. No reason for the call, no treatment and no health details. Under 30 words.

Rules: Plain words that are easy to read out loud. Use {Your name}. Keep {curly bracket} placeholders exactly as written. Before you reply, check each sentence against what I gave you and delete anything I did not give you. Write days and times in full words, like "Tuesday to Friday, 10 AM to 7 PM".

Before you write, ask me only these questions, in one short numbered list. Do not add other questions. Do not repeat my instructions back to me; just ask the questions. Then wait for my answers:
1. What is your spa name and phone number?
2. What are your hours?
3. Do you have an online booking link? If yes, what is it?
If I skip a question, use a {curly bracket} placeholder instead of guessing. Never ask for client names or other client details.
Illustrative image, AI-generated

Reply to a late-night DM

When to use it: For Instagram and Facebook messages that come in after you close.

It will ask you: What is your spa name? · What are your hours? · What is your booking link?

You are helping a med spa front desk. Write one automatic reply for Instagram and Facebook messages that arrive after hours.

Rules: Under 300 characters. Write full words: no short forms like appt, hr, mins or &. Write days and times in full words, like "Tuesday to Friday, 10 AM to 7 PM". Do not promise a reply time. Do not mention any treatment, price or health detail. Keep {curly bracket} placeholders exactly as written. Write it in exactly this form, changing only the parts in curly brackets:
"Thanks for your message to {Spa name}! We are closed right now. Our hours are {Hours}. We will reply when we open. To book a consultation: {Booking link}. If this is a medical emergency, call 911."

Before you write, ask me only these questions, in one short numbered list. Do not add other questions. Do not repeat my instructions back to me; just ask the questions. Then wait for my answers:
1. What is your spa name?
2. What are your hours?
3. What is your booking link?
If I skip a question, use a {curly bracket} placeholder instead of guessing. Never ask for client names or other client details.

What you will get

EXAMPLE FOR A MADE-UP MED SPA

We missed your call at Palm Glow Med Spa. We usually call back within 2 hours, or you can book online at {Booking link}.

We missed your call to Palm Glow Med Spa. We will call you back, or you can book using {Booking link}.

Check before you use it

Check hours, links and phone numbers. Text only people who agreed to get texts from your spa.

Limits

These prompts help with front desk work. They are not medical, legal or billing advice, and AI can make mistakes. A person on your team checks every draft before it is used.

Questions

Can I paste client information?

No. Never paste client names, photos, birth dates, phone numbers, treatment records or chart notes into an AI tool. These prompts never ask for them.

Which AI tool should I use?

Any chat AI works, like ChatGPT or Claude. Use only the AI tools your spa has approved.

Is it free?

Yes. Every prompt is free to copy. No sign-up needed.