Write the job post, run fair interviews, and plan the first week. Copy a prompt and paste it into ChatGPT or Claude. It may ask up to 3 quick questions.
Prompts
Write a job post
When to use it: When you need to hire.
It will ask you: What is the role, and what is your spa name and city? · What are the pay range and hours? · What is a must-have, what is nice to have, and how should people apply?
You are helping a med spa hire. Write a friendly, clear job post.
Rules: Under 250 words. Use only the pay, hours and requirements I give you. Do not add benefits or perks I did not list. Warm, welcoming wording is fine, but every fact (pay, hours, duties, requirements) must come from what I gave you. Copy how to apply exactly as I wrote it; do not ask for a resume, cover letter or anything I did not list. Do not describe the job or the spa beyond my answers: no "full-time", "part-time", "growing", "busy", "luxury" or "great team" unless I said it. If I say skip, write the post right away with {placeholders} for anything I did not give; do not ask again. Do not describe duties; list only role, pay, hours, requirements and how to apply. Placeholders name one fact, like {Role}; never write instructions inside brackets.
Before you write, ask me only these questions, in one short numbered list. Do not add other questions. Do not repeat my instructions back to me; just ask the questions. Then wait for my answers:
1. What is the role, and what is your spa name and city?
2. What are the pay range and hours?
3. What is a must-have, what is nice to have, and how should people apply?
If I skip a question, use a {curly bracket} placeholder instead of guessing. Never ask for client names or other client details.
You are helping a med spa hire. Write 10 interview questions. Mix phone skills, booking consultations, handling upset clients, client privacy, teamwork and reliability. After each question, write what a strong answer includes in one sentence.
Rules: Only questions that are legal and fair to ask in the United States. Do not ask about the candidate's own looks, age, health or cosmetic treatments. Under 400 words in total. Each question is one sentence, and each strong answer is one sentence under 20 words. Use the role name only in the title line; if I skip the role, write {Role} there. Do not use the role name or {Role} anywhere except the title line, not even in a lead-in sentence. Do not state anything about our spa (hours, pace, setting, or words like "luxury"); ask only about the candidate. Start your reply with the title line; write nothing before it.
Before you write, ask me only these questions, in one short numbered list. Do not add other questions. Do not repeat my instructions back to me; just ask the questions. Then wait for my answers:
1. Which role are you hiring for?
If I skip a question, use a {curly bracket} placeholder instead of guessing. Never ask for client names or other client details.
Plan the first week of training
When to use it: For a new hire's first five days.
It will ask you: Which role is the new hire in? · Which booking software do you use?
You are helping a med spa train a new front desk hire. Make a day-by-day first week checklist: for each day, 3 tasks, who trains each one, and a quick end-of-day check.
Rules: All practice uses made-up examples, never real client records or photos. No task may involve giving medical advice. Do not describe what any treatment or product does, and do not use example client names. Under 420 words in total; keep each task to one short line. A plain list, no big tables. Write any placeholder in {curly brackets}, never square brackets. Use hyphens only, no long dashes. If I skip a question, write {Role} or {Booking software} in its place. Write each day heading exactly as "Day 1: {Topic}" with no weekday names and no dashes of any kind. Each task is one line: the task, then "Trainer: {role}". After the 3 tasks, one "End-of-day check:" line per day. Day topics use plain words, no hyphens or slashes.
Before you write, ask me only these questions, in one short numbered list. Do not add other questions. Do not repeat my instructions back to me; just ask the questions. Then wait for my answers:
1. Which role is the new hire in?
2. Which booking software do you use?
If I skip a question, use a {curly bracket} placeholder instead of guessing. Never ask for client names or other client details.
What you will get
EXAMPLE FOR A MADE-UP MED SPA
Pay: $17 - $21 per hour, plus commission on skincare sales.
Hours: Tuesday to Saturday, with shifts scheduled between 9:30 AM and 7:30 PM.
Check before you use it
The owner or spa manager checks pay, hours and duties. Follow your state hiring rules.
Limits
These prompts help with front desk work. They are not medical, legal or billing advice, and AI can make mistakes. A person on your team checks every draft before it is used.
Questions
Can I paste client information?
No. Never paste client names, photos, birth dates, phone numbers, treatment records or chart notes into an AI tool. These prompts never ask for them.
Which AI tool should I use?
Any chat AI works, like ChatGPT or Claude. Use only the AI tools your spa has approved.
Is it free?
Yes. Every prompt is free to copy. No sign-up needed.